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Executive Officer (4722C), School of Optometry Dean - 52198 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

At the Wertheim School of Optometry & Vision Science, as part of a world-renowned university that embraces excellence and access, we foster an environment of trust and mutual respect, free expression and inquiry, and personal resilience and achievement. We demonstrate sensitivity and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. These principles serve us daily in our reasoning and actions and aid us in our decision making.

We educate an estimated 320 students annually. Our O.D. program is a 4 year program with clinical training provided at 2 campus clinics, 10 satellite clinics (community care), 7 VA clinics, and 24 external clinics across the country. Our one-year post-graduate residency programs provide advanced clinical education in specialty areas of optometry with placement on and off campus and our Vision Science program averages 40 PhD students.

The Optometry Clinic provides comprehensive optical care services to the entire Campus population and the general Bay Area community, with approximately 80,000 annual visits to Optometry Clinics at Minor Hall and the Tang Center. The Optometry Clinic is open 7 days per week and approximately 358 days per year.

Application Review Date

The First Review Date for this job is: May 4, 2023

Responsibilities

Executive Officer to the Dean's Office provides high-level administrative support for day-to-day operations and school-wide initiatives.

• Finance: Schedule and prepare travel-related and other reimbursements as needed; Coordinate approvals and exceptional approvals with the Provost's Office and regional services.
• Facilities and Space Planning: Secure spaces for meetings and events, this may include set up and clean up.
• Student Services: Support events and meetings with our students, student leadership, and student groups.
• Communications: Provides front-line customer service to Dean's Office visitors and answers inquiries from all sources, i.e. walk-ins, e-mail, phone, etc; Investigates issues and problems, drafts, and prepares responses to urgent requests; Prepares meeting summaries for executive management regarding highly sensitive and complex issues; Makes high-level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy; Prepares briefing materials; Provides background information, talking points, and briefing materials for the Dean and senior leadership team.
• General Administrative: Maintains a comprehensive database of initiatives and assignments; implements related business processes.
• Other duties as assigned.
• Employs discretion and diplomacy in working with high-level stakeholders on sensitive issues.
• Handles the details of a variety of matters on behalf of the executive.
• Investigates issues and problems; drafts and prepares responses to urgent matters.
• Triages situations and forwards issues presented by staff, faculty, students, and external constituents to the appropriate staff members for resolution.
• Researches, develops, compiles, and summarizes issues, policies, and topics.
• Collects and prepares information for use in discussions, meetings of executives, senior management, and external individuals.
• Prepares confidential reports for senior staff, system-wide, and other officials
• Prepares responses to urgent requests on behalf of the Dean.
• Investigates and resolve matters of significance on behalf of senior management.
• Handles the details of complex and highly sensitive matters.
• Event Planning: Coordinates large, complex conferences/meetings/programs.

Required Qualifications

• Strong interpersonal skills and communication skills with the ability to communicate effectively with all levels of staff, faculty, donors, students, and external constituents.
• Excellent organizational skills and attention to detail.
• Ability to use discretion and maintain confidentiality.
• Experience providing administrative support in a busy work environment, including maintaining calendars, preparing briefing materials, processing reimbursements, and booking travel.
• Experience managing internal and external relationships, managing tasks independently, meeting project timelines, and communicating with internal and external stakeholders in a productive and timely manner.
• Ability to take initiative and manage multiple projects with minimal supervision, including time management skills and the ability to meet tight deadlines required.
• Excellent computer skills and fluency with various software applications (Word, Excel, Adobe, Powerpoint).
• Knowledge of, and/or ability to quickly learn, common campus systems and protocols (BearBuy, ServiceNow, Connexxus, BFS).

Education/Training:

• High school diploma and/or equivalent experience/training.
• Experience in higher education.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's https://www.google.com/url?q=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html&source=gmail&ust=1674324686328000&usg=AOvVaw2GpIWYW1GodaOMhx7gsK4r' href='https://apptrkr.com/get_redirect.php?id=4119267&targetURL=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html' style='font-variant-ligatures:normal; text-align:start; white-space:pre-wrap; color:blue; text-decoration:underline' target='_blank'>Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $27.19 (step 1.0) to $38.94 (step 17.0).

• This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is non-exempt and paid bi-weekly.

How to Apply

To apply, please submit your resume and cover letter.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.



For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=52198&PostingSeq=1









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